American Realty Advisors



Paralegal, Real Estate

Job ID 236
Los Angeles, CA

The Paralegal, Real Estate is responsible for the final review of lease packages related to institutional quality office, retail and industrial properties and certain other asset management related agreements.

Position Summary:

The Paralegal, Real Estate is responsible for the final review of lease packages related to institutional quality office, retail and industrial properties and certain other asset management related agreements to determine whether or not they are ready for execution by American Realty Advisors (“ARA”) on behalf of the title holding entities under ARA’s management. Additional responsibilities will include matters related to asset management as outlined below.

Essential Functions:

  • Review lease packages, generally consisting of; leases executed by tenants, a redline of the final agreement showing changes to the approved ARA lease form, letter of intent, lease application, financial statements, tax returns, credit report, insurance certificates, lender approval letter, good standing certificate, and other backup documents to confirm that no errors have been made by the asset management team in negotiation and drafting of the documents and to ensure full compliance with ARA’s lease process and completion of the firm’s lease package checklist. This position ensures that lender approval of each lease transaction is consistent with the applicable loan documents and must have some familiarity with loan documentation. This position is also expected to provide ARA’s Managing Director, Asset Management or his designee with a report and commentary on key variations from the form and note any inconsistent language contained in the lease document. Track leasing brokers that participated in each lease transaction.
  • Review Property Management Agreements, Leasing Services Agreements and other Asset Management related agreements to identify and comment on key modifications made to the standard form agreements.  Confirm with ARA’s Managing Director, Asset Management or his designee that they are properly completed and ready for execution.
  • Prepare abstracts reflecting the terms of existing leases to assist as part of ARA’s due diligence on potential commercial real estate acquisitions.
  • Review tenant estoppel certificates against leases in connection with acquisitions & dispositions.
  • Draft and review estoppels for dispositions and track receipt thereof.
  • Assist is the assembly of lease materials and estoppels to be uploaded to the portal for review by potential buyers in connection with disposition by ARA of its Client’s assets.
  • As part of ARA’s overall transaction due diligence, review the terms of existing leases in connection with potential acquisitions and summarize the key terms thereof and meet with members of the Investments Group as appropriate to summarize such critical issues.
  • Other matters as requested.


  • Bachelor’s degree in business or a related field required.
  • Advanced degree in business or law preferred.


  • Minimum 7 years of successful experience in working with lease matters.
  • At least 5 years of prior real estate paralegal experience.
  • Law firm experience and experience with a real estate firm preferred.
  • Basic knowledge of lease terms required.


  • Excellent analytical abilities.
  • Detail-oriented with high ethical standards.
  • Conscientious about assignments and quality of work product.
  • Able to assume accountability for specific performance.
  • Exceptional written and verbal communication skills, including the ability to articulate recommendations in a concise and timely manner.
  • Extremely well organized, detail-oriented, flexible, self-starter, confident, analytical, technical and resourceful.
  • Disciplined and ability to strictly monitor and adhere to detailed processes relating to due diligence.
  • Strong writing and oral communication skills.
  • Demonstrated interpersonal skills and ability to interact with diverse personality types.
  • Ability to work well under pressure with compressed project timeframes.

Supervisory Responsibilities:

  • None

Job Specifications:

  • Position type: This position is considered exempt under the Federal Labor Standards Act.
  • Expected work hours: 8:30 to 5:30, Monday through Friday with occasional weekends.
  • Travel: May be required to drive a personal vehicle for business (on occasion).
  • Work environment and physical demands: General office environment includes but not limited to periods of sitting at a computer, standing at a copier and carrying files.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Duties responsibilities and activities may change at any time with, or without, notice.

American Realty Advisors is committed to equal employment opportunity. We do not discriminate based on an individual's race, sex, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, registered domestic partner status, veteran status, sexual orientation, age, gender identity, genetic characteristics, or any other basis prohibited by law. This policy governs all aspects of employment at American Realty Advisors, including hiring, assignments, training, promotion, compensation, employee benefits, employee discipline and discharge, and all others terms and conditions of employment.

ARA considers for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance No. 184652.

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